swCollab — collaboration and work management

Stop managing the gaps between your tools.

Documentation, project tracking, requirements and files — finally connected. Write the plan, manage the work and prove what was delivered, from the same data.

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A swCollab page with a live table of open tasks embedded in it

The same tasks as a board grouped by status

The problem

Your work lives in four systems that do not know about each other.

Your documentation is in one system. Tasks are in another. Requirements, tests and files live somewhere else. When someone asks whether a requirement was built and tested, people rebuild the answer by hand.

swCollab connects them. A requirement links to the task that implements it, the test that verifies it, the decision that affects it and the evidence that it was delivered.

Typical setup

Copied between tools. Out of date by Friday.

swCollab

One connected data model. The parts know about each other.

Documentation that stays current.

Your documentation becomes part of the system, not a report about the system.

Show live tasks, risks, requirements and release scope inside your pages. Change the record once and every page that shows it is up to date. No copied tables, no screenshots, no weekly status document.

A page with an embedded live view of open tasks

One project. Different views. No duplicate data.

Board for the team.
Gantt and timeline for the project manager.
Table for analysis.
Charts for management.

All of them show the same records. Move a card on the board and the Gantt chart follows.

Project phases as a Gantt chart, with tabs for table, board, calendar and other views

Build traceability while you work — not the week before the audit.

Requirement → implementation → test → evidence

The links are stored as people work, so the traceability matrix comes from the work itself. Nobody rebuilds it in a spreadsheet. Traceability is part of swCollab Business.

Traceability matrix of test cases against requirements, with coverage shown

04 · Impact

Know what changed. Know what it affects.

Because the connections are stored, these questions have an answer before anyone opens a spreadsheet.

Which requirements are not implemented yet?
Which requirements have no test?
What is affected if this requirement changes?
Which release does a failed test put at risk?

Turn your shared drive into structured knowledge.

A contract is more than a PDF. It has a customer, an owner, a status and an effective date. swCollab keeps those with the file, keeps every version, and links the file to the work around it.

Search looks inside your documents, not only at their names.

A contracts library with status, customer and effective date on each file, and extracted text

Choose convenience or control without changing platforms.

Use the hosted platform or run swCollab yourself. You choose where the data lives.

Administrator roles do not give access to content. When you self-host, Sealed Spaces use keys that the server never holds. How that works

A restricted Board Room space with its own document library

How it works

The proof behind the promises.

For the people who review the architecture.

Data: PostgreSQL for records and relationships, S3-compatible object storage for files. Standard formats you can back up and read without us.
Identity: Keycloak single sign-on with OIDC and SAML, so you can connect your existing directory.
Protected content: Standard, Restricted and Sealed Spaces. Restricted content is encrypted with its own key, which the server holds. Sealed content is encrypted in the browser, and the server operator never holds its key.
Audit: Every access is recorded in a tamper-evident audit history. Reviews, approvals and immutable baselines for requirements.
Connections: Typed relationships between any two records: implements, verifies, affects, references.
Operation: No telemetry. A running deployment does not need to reach us. Enterprise customers with high security requirements can review the source code.

Inside swCollab

Start with a workspace. Grow into full traceability when you need it.

Module	What your team gets
Knowledge Intranet and wiki	Collaborative pages with spaces for each team, page versions and comments, and one permission-aware search.
Documents and files Libraries and content search	Versioned, encrypted file libraries with folders, typed metadata and locking. Search covers file contents.
Work management Lists, tasks and projects	Typed fields and workflows. Table, Board, Calendar, Gantt, Tree, List, Gallery, Chart and Pivot views of the same records.
Requirements and traceability swCollab Business	Requirements, risks, decisions and test cases with typed relationships, impact analysis, a traceability matrix, reviews, approvals and baselines.

swCollab pricing

Managed or self-hosted. The same product.

Managed

We operate it for you.

A price per user per month.

Self-hosted

You operate it. You license the software.

A flat annual licence by company size, not a price per seat forever.

Planned pricing. Nothing is for sale yet: paid plans open when the company is registered in Switzerland. Until then you can try both products in the live demo, and swCollab hosted is free in public beta.

Plan	Managed	Self-hosted licence (annual)
Free Knowledge, files, work management, capped	€0	€0
Team Knowledge, files, work management	€8 per user per month	€490 up to 10 users €990 up to 25 users €2,490 up to 100 users €4,990 unlimited
Business + requirements and traceability	€18 per user per month	€990 up to 10 users €1,990 up to 25 users €4,990 up to 100 users €9,990 unlimited

Prices exclude VAT. swCollab hosted is in public beta at swcollab.cc; the Free plan is open now.

See it working.

Open swCollab in your browser. No sign-up, nothing to install.